DOCUMENT SCANNING SERVICE  Data Binder provides a Document Scanning Service for hardcopy files, records, invoices etc, historical documents and more. We use state of the art Scanners including the Canon DR 580C A3 colour Duplex scanner. Our flat fee Service includes Document Preparation which is the removing of staples and paperclips and arranging the documents in order to speed up the scanning process.  Pickup and returning of documents or documents can be destroyed if requested. A pickup fee will apply for jobs outside of Melbourne. Our attention to detail and security in conjunction with our competitive prices allow small and medium businesses to consider our Document Scanning Service in order to free up premium office space once used for archiving. The Document Scanning Service converts hardcopy documents to a Single or Multiple PDF files. The arranging of the PDF files will be dependant on the client’s needs; this is discussed before the scanning process. The completed PDF will have Bookmarks which act as a link to a specific page or group of pages such as: A-B , Dates, Names, Location etc . We are also able to supply your scanned documents as PDF/A files for archive purposes; this file format meets Public Record Officer Victoria capture standard PROS 10/02   View your PDF by downloading a FREE Adobe Reader from www.adobe.com We are also able to scan your documents to editable word docs.  Many people try to download programs from the Internet that do this and they find that they dont work properly.  We are able to scan your documents and import all the text and tables into a editable word doc.  Your documents will be transported and stored in archive boxes that do not allow any dust, moisture or pests to reach the paper Our document & record boxes are heavy duty, ‘Type 4’, industry standard, 30 litres. This is ideal for storing hardcopy folders, files, receipts, A4 size papers, publications, invoices, books, journals and more. Made from eco-friendly pulp supplied via Accredited sustainable forests. THINGS TO KNOW Here are a few pieces of information to help you understand the process of turning your Harcopy documents to electronic format... 1 Filing cabinet (3 drawers) holds approximately 7500 pages. 1 Drawer of a filing cabinet is approximately 2500 pages. 1 Archive box = 1 Filing cabinet drawer. 1000 KBytes =~ 1 MegaByte; 1,000 MBytes =~ 1 GigaByte; 1,000 GBytes =~ 1 TeraByte 1 Archive box of scanned data is approximately 130 Megabytes. 1 Laser CD holds approximately 5 Archive boxes of Data. 1 DVD holds approximately 36 archive boxes of Data. A PDF File is a file format designed to enable printing and viewing of documents with all their formatting (typefaces, images, layout, etc.) appearing the same regardless of what operating system is used. A PDF document should look the same on Windows, Macintosh, Linux, etc. ... Our scanner operators wear cotton gloves when handling documents, the documents are kept away from dust and transported safely.  The scanned images are stored on a Hard Drive that is NOT networked and cannot be accessed by anyone who is not authorised to do so. We aim to carry out the document scanning process in the most efficient, fast and accurate manner possible and we are always improving our processes.    Please also consider our Photo scanning service to transfer historical photos into electronic format such as JPEG, TIFF or PDF.   See our Photo Scanning Page for more information. Thank you for visiting our website; please use our Quick Quote form for a prompt FREE no obligation quote. Document Scanning Service - Document Scanning Service - Document Scanning Service - Document Scanning Service - Document Scanning Service -  Book Scanning Service - Book Scanning Service - Book Scanning Service - Book Scanning Service - Book Scanning Service - Book Scanning Service