Purchasing equipment without conducting a test for purpose
January 4, 2016
Companies purchase scanning technology based on what they read in a brochure or see on a pamphlet. They need to test whether the scanner fits their business requirements and processing environment. Organizations should alsohave some of their operators run the scanner to test usability.
For instance, one company was interested with the idea of prepping and scanning documents in the same step, believing that this approach would reduce its number of staff. However, a real life test showed that the company would actually have to add staff and a significant number of scanners if it deployed this type of system. By conducting a test, the company avoided this misstep without incurring significant out-of-pocket expense. Proper testing will also show a scanner’s image quality: end-users can visually inspect images generated by scanner, or even run them through their downstream applications.
The good news: users are typically welcome to bring work to a vendor’s offices for a test rub. In some cases, a vendor may be willing to deliver a scanner for testing at a customer site. Alternatively you can outsource the work and save money and hassles, at least to get rid of the backlog, free up some office space and get proper advice on your scanning needs going forward.